Committed costs stay invisible
Approved requests, open orders and partial deliveries are scattered across inboxes and files, while finance sees the transaction only after the invoice arrives.
Procurement and inventory control for project-based companies
Control project spend before it becomes an invoice.
ViaCorex connects project requests, approvals, supplier quotes, purchase orders, deliveries, inventory, tools and invoices in one workflow — so projects move faster and finance sees commitments in real time.
Built for specialty contractors, infrastructure teams and project-based industrial companies. Integrates with your existing ERP or accounting system.
PARP
Used by 30+ project-based companiesProject workflow at a glance
From a site request to a verified invoice.
1RequestSubmitted
2ApproveApproved
3SourceQuotes ready
4OrderPO issued
5ReceivePartial
6MatchReady
Trusted by project-based companiesConstruction, infrastructure, industrial services and manufacturing.
The problem
The cost is committed long before finance sees the invoice.
When project teams order through calls, email and spreadsheets, every department sees only part of the process. The purchase is already affecting margin, but management still lacks a reliable view.
Field and office are disconnected
Project teams need speed, procurement needs structure and warehouses need accurate movements. Manual handoffs create delays and duplicate work.
Materials and tools are hard to trace
Stock, temporary site inventory, tools and PPE move between projects and people without one consistent operating record.
How ViaCorex works
One operating workflow from the jobsite to finance.
Give every team the view and actions they need while keeping one traceable record of the purchase.
1. RequestProject need
2. ApproveRules and budgets
3. SourceRFQs and quotes
4. OrderStructured PO
5. ReceiveSite or warehouse
6. MatchOrder, receipt, invoice
7. ControlReal-time visibility
Value for every team
Faster execution for projects. Earlier control for management.
CFO & COO
- See commitments before invoices arrive
- Control spend against imported budget lines
- Track savings and on-time delivery
- Improve cash-flow visibility
- Reduce off-system purchasing
Procurement
- Replace scattered email and spreadsheets
- Run RFQs and compare offers consistently
- Check bids against the budget line
- Track orders and delivery status
- Use supplier and item history
Projects & Field
- Submit structured requests quickly
- Know what is approved and on the way
- See remaining budget per line, in real time
- Receive materials directly on site
- Spend less time calling the office
Warehouse & Tools
- Manage multiple locations
- Transfer and issue stock to projects
- Assign tools and PPE to employees
- Track warranty, certificates and returns
Northside Infrastructure Project
Commitments overview
Committed spend€1,245,32072% of approved budget
Open purchase orders€426,80018 active orders
Pending approvals€84,6507 requests
CommitmentSupplierStatusAmount
Structural steelSteelcore BalticPO issued€352,000
Mechanical equipmentFerrum MechanicalApproved€275,000
Electrical materialsVoltLine SupplyPartial€168,500
Site consumablesSiteLine SuppliesRFQ€41,900
Project procurement
Control the purchase before the money is spent.
Standardize the steps that usually happen in calls, inboxes and spreadsheets without slowing down the project team.
✓
Structured purchase requestsCapture project, needed date, specification, budget context and responsibility.
✓
Flexible approval workflowsRoute by value, company, project, category or management responsibility.
✓
RFQ and supplier comparisonInvite suppliers, compare commercial terms and keep the decision trail.
✓
Committed-cost visibilitySee requested, approved, ordered, received and invoiced values in one place.
Materials, inventory and tools
Know what you have, where it is and who is responsible.
Connect central warehouses, temporary site stock, tools and PPE to the same project workflow.
✓
Multiple warehouses and project locationsReceive, transfer, issue, return and write off stock with a clear transaction history.
✓
Tool and PPE assignmentAssign assets to employees or projects and keep responsibility visible.
✓
Certificates, warranty and maintenanceTrack validity dates and reduce avoidable downtime or compliance risk.
✓
Project-level consumptionSee how materials and assets are used across projects, teams and locations.
Inventory overview
All warehouses and sites
On hand€684,750Across 6 locations
On order€312,84026 open lines
Reserved€128,9108 projects
ItemOn handReservedLocations
Rebar 16 mm12,450 kg2,300 kg3
Cable 5×2.57,200 m1,100 m2
Angle steel3,150 kg800 kg4
Power tools48 units20 units6
Northside Infrastructure Project
Budget vs. actual
Approved budget€1,730,000From imported MTO
Committed to date€1,245,32072% of budget
Savings to date+€24,600vs. planned lines
Budget linePlannedStatusCommitted
Structural steel€360,000Under budget€352,000
Mechanical equipment€260,000Over budget€275,000
Electrical materials€172,000On track€168,500
Site consumables€45,000Under budget€41,900
Project budgets & MTO
Load the estimate once. Track every purchase against it.
Import a detailed budget, estimate or material take-off per project, then match every request, quote and order to a budget line — so you always know what is committed, not just what has been invoiced.
✓
Budget and MTO importLoad a detailed project budget, estimate or material take-off, broken into budget lines.
✓
Flexible cost-line assignmentMatch spend to a budget line in the request, the order, or while comparing supplier bids.
✓
Budget-to-procurement planTurn the budget into a plan for what still needs to be bought, and by when.
✓
Savings and on-time trackingSee budget vs. committed vs. actual — plus which lines saved money and which ran late.
Approved dataMaster data
ERP / AccountingBusiness Central · SAP · Oracle · local accounting systems
ERP and accounting integration
Keep your ERP. Fix the workflow before data reaches it.
Your ERP remains the financial system of record. ViaCorex creates a controlled operational layer for requests, approvals, orders, receipts, inventory and invoice verification, then exchanges the required data with existing systems.
✓
Avoid duplicate data entryTransfer approved and verified information instead of rebuilding transactions in several systems.
✓
Use common dimensionsConnect projects, cost codes, suppliers, items and organizational structures.
✓
Integrate at the right depthStart with high-value data flows and expand when the process is stable.
Is ViaCorex a good fit?
A quick qualification before we show you the product.
ViaCorex creates the most value where operational complexity is too high for email and spreadsheets, but replacing the entire ERP is not the answer.
Strong fit
- You run several projects, sites or business units at the same time.
- Project managers, foremen or engineers initiate purchase needs.
- Procurement, warehouse and finance need one traceable workflow.
- You manage project materials, tools, PPE or temporary site stock.
- Your ERP records accounting data, but requests and approvals happen elsewhere.
- Management needs visibility into committed cost before the invoice arrives.
Probably not a fit
- You make only a small number of purchase orders each month.
- Most cost is labour and you manage little material, inventory or equipment.
- No one owns procurement or operational process improvement.
- Your ERP already covers the complete workflow and is actively used by field teams.
- The project has no executive sponsor, implementation owner or budget.
Implementation
Start with one controlled workflow. Scale after it works.
A focused rollout reduces risk, improves adoption and gives management a measurable result before expanding the scope.
1
DISCOVERDefine the business case
Map the current request-to-invoice process, control gaps and success measures.
Focused workshop2
DESIGNConfigure the process
Set projects, roles, approvals, suppliers, warehouses and reporting structure.
Configured to your workflow3
PILOTLaunch with a real team
Use a defined project, team or location and correct issues quickly.
Controlled rollout4
SCALEIntegrate and expand
Connect required data and roll out the proven process across the organization.
Based on proven valuePricing
Priced for the operational complexity you actually have.
Every engagement starts with a 30-minute fit check, so scope and price reflect real usage, not a guess. Implementation is billed separately from the monthly platform fee.
Core
For small companies with up to 15 users.
€1,000/ month
+ implementation from €2,000
- Purchase requests & approval workflows
- RFQ and supplier bid comparison
- Purchase orders & delivery tracking
- Multiple warehouses and projects
- Standard reporting
- Tools & PPE assignment, warranty and certificate tracking
- No ERP or accounting integration — available from Operations
Operations
For companies with advanced procurement processes and a need for data exchange. Up to 50 users.
€1,500/ month
+ implementation from €4,000
- Everything in Core
- Committed-spend visibility per project budget
- Advanced RFQ and negotiation
- Procurement planning
- Multi-level, role-based approval routing
- One ERP or accounting integration
Enterprise
For teams over 50 users and complex needs.
Talk to us
Scoped during the fit check
- Everything in Operations
- Custom workflows and integrations
- Dedicated onboarding & data migration
- Priority support
- SSO login
Final price depends on team size, number of warehouses and integration depth — confirmed after the fit check, not before it.
Customer evidence
What project-based teams say after switching.
Feedback from a major Lithuanian construction company and a metal-structures manufacturer that is part of the international Peikko Group.
“
We have been using the ViaCorex program for almost 1.5 years. This decision allowed us to ensure honest and transparent procurement tenders for building materials and works, as well as quick orders. We can also collect and analyze purchase data history. We still use ViaCorex for accounting of personal protective equipment by employees. It’s convenient and fast.
Irma AbramavičienėHead of Supply Department, PSTpst.lt ↗
“
Using ViaCorex helped Peikko Lietuva to ensure one of the most important things: it allows us to evaluate and approve the actual need for a purchase at the request stage, rather than after the invoice is received, like with many other solutions offered on the market. This helps our company to ensure transparency and much better expense management.
Karolis VaičiulevičiusCFO, Peikko Lietuvapeikko.com ↗
Frequently asked questions
What buyers usually need to know.
Does ViaCorex replace our ERP?
No. ViaCorex controls the operational workflow before and around the accounting transaction. Your ERP or accounting system can remain the financial system of record.
Can we start with only procurement or warehouse management?
Yes. Start with the workflow that creates the clearest value and has a committed internal owner. Additional functions can be introduced after the first process is stable.
Can ViaCorex support several companies, projects and warehouses?
Yes. ViaCorex is designed for groups that need common control while keeping company, project, user and warehouse responsibilities separated.
How does integration work?
ViaCorex exchanges data through API and configured integrations. The exact scope depends on the systems involved, required master data and transactions that should be synchronized.
Who should participate in the first conversation?
The strongest first meeting includes the process owner and an economic decision-maker — usually procurement, finance, operations or company management.
30-minute fit check
Let’s check whether the problem is large enough to justify a system.
We will map your current request-to-invoice process, identify the main control gap and tell you honestly whether ViaCorex is likely to create enough value.
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